Coaches & Volunteers
Coaching and Volunteering Information
If you would like to volunteer, manage, assistant coach, or head coach in New York State (NYS), please be aware of the following NYS & USA Hockey requirements.
You will need to Register with SYHA each season.
2024/25 Coaches Registration can be found by clicking here
2023/24 Volunteer Registration can be found by clicking here
Before you start, please be sure the name you use to register in each of the following steps matches the name you used in previous years. If you have a Coaching Education Program (CEP) number, We recommend you use the name associated with that number for all steps below. This will reduce the headache for you to associate all your credentials.
If any of the steps below are incomplete, you will not be able to be added to a USA Hockey Roster. The USA Hockey Roster insures that you are properly certified and are an official member of the Team Staff.
1. You MUST register with USA Hockey as a Volunteer, or Coach each and every year. Please be sure to email your USAH Confirmation Number to the ACE Coordinator.
Please go here to register:
https://membership.usahockey.com/
2. You MUST complete a National Level Background Screen with USA Hockey. Please be sure to email your Receipt Number to the ACE Coordinator. Completed background checks are valid for two seasons.
Please go here for a screening: https://www.ncsisafe.com/Members/SelfRegBatchCode.aspx?srb=35615801
3. You MUST complete SafeSport each year. Please be sure to email your Certification Number to the ACE Coordinator.
NOTE: The SafeSport Training and Refresher Training are each valid for one (1) season. As of January 1, 2018, all relevant individuals who need to be SafeSport certified or are seeking recertification will need to complete the new SafeSport training, which features updated content.
Please go here for SafeSport Certification: https://www.usahockey.com/safesporttraining
4. If you are a Coach, you must to complete the Age-Appropriate Module for the age level you are coaching.
Please go here for Age-Appropriate Modules: https://www.usahockey.com/agespecificmodules
Safesport and Background Screening Criteria
Criteria used for determining if you need SafeSport and a Background Screening:
USA Hockey / NYSAHA SafeSport Policy mandates that all association coaches/volunteers (over the age of 18) who have regular, routine or frequent access to youth participants within your association, must be screened and have completed SafeSport training prior to these volunteers having such access. These volunteers include:
◦ Members of the Association Board of Directors
◦ Program Administrators
◦ All Coaches
◦ Team Managers
◦ Officials
◦ Locker room monitors
◦ Team drivers
◦ Travel chaperones
◦ Anyone with regular, routine or frequent access to youth participants.
Volunteer Expense Reimbursement Form
Reimbursements must be submitted no later than January 3rd. No reimbursement request will be considered if received after this date. You will only be reimbursed for requirements for this season. You will not be reimbursed for anything taken prior to this season.
You will be asked to furnish all receipts/invoices which must show the date of all coaching/volunteer related expenses.
Volunteer Expense Reimbursement Form
Coaches Reimbursements
Coaches will no longer need to request (coaching related) reimbursements through SYHA. All approved Coaches will be given a discount code when registering their child for the upcoming season which will automatically deduct an approved amount from their childs total registration cost. There will no longer be a requirement for coaches to provide any documentation for coaching related reimbursement expenses as you will receive a discount when registering your child for that amount. (Please only enter the discount code one time during registration. The discount is for one child of your choice). If you choose to not receive the discount, do not place the discount code in the box at checkout. Any discounts not used will be donated into our scholarship fund. Please reach out to the Treasurer, DJ Matthews for more info or for any questions. Thank you.
Note: If you do not meet/fulfill your coaching requirements (USAH, CEP, Module, Safesport and/or Background screening) to remain current and active during the season you will have to repay the discount you have received.
SYHA ACE Coordinator Contact Information
Please send all required information discussed above to our ACE Coordinator. If you have any questions/concerns please contact:
Mike Bellarosa
ACE Coordinator
Phone: (914) 805-0242